Receptionist/Office Assistant, Stockholm

OFFICE ASSISTANT – STOCKHOLM (Candidate must already be based in Stockholm)

WHAT MAKES US A GREAT PLACE TO WORK

We are proud to be consistently recognized as one of the world’s best places to work. We are currently the #1 ranked consulting firm on Glassdoor’s Best Places to Work list and have maintained a spot in the top four on Glassdoor’s list since its founding in 2009. Extraordinary teams are at the heart of our business strategy, but these don’t happen by chance. They require intentional focus on bringing together a broad set of backgrounds, cultures, experiences, perspectives, and skills in a supportive and inclusive work environment. We hire people with exceptional talent and create an environment in which every individual can thrive professionally and personally.

WHERE YOU’LL FIT WITHIN THE TEAM

As an Office Assistant based in our Stockholm office, you’ll be a key member of our Functional Professional Staff. You’ll play a critical role in ensuring the smooth day-to-day running of our workplace, supporting everything from reception and facilities management to internal events and onboarding.

WHAT YOU’LL DO

You’ll be the face of Bain at our front desk, ensuring a welcoming, efficient, and professional experience for visitors and colleagues alike. Your responsibilities will include:

• Welcoming guests and answering calls at reception
• Managing conference room bookings and coordinating catering needs
• Preparing for interviews and client meetings
• Maintaining tidy, fully equipped office and kitchen spaces
• Handling supply orders and coordinating with vendors
• Performing light maintenance (e.g., restocking, toner replacement) and liaising with service providers as needed
• Supporting recruiting and onboarding activities
• Assisting with IT equipment setup in meeting rooms
• Organizing internal breakfasts, team dinners, and external catering when required
• Pitching in on ad hoc projects or cross-functional events (e.g., marketing or local recruiting support)

ABOUT YOU

We’re looking for someone who thrives in a fast-paced, people-focused environment. You’re proactive, detail-oriented, and service-minded—with a talent for multitasking and staying organized.

• Essential qualifications include:
• Strong communication skills in both Swedish and English
• Prior reception or hospitality experience
• Professional, positive demeanor
• Strong attention to detail and reliability
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)

ABOUT US

Bain & Company is a global consultancy that helps the world’s most ambitious change makers define the future. Across 63 offices in 38 countries, we work alongside our clients as one team with a shared ambition to achieve extraordinary results, outperform the competition, and redefine industries. We complement our tailored, integrated expertise with a vibrant ecosystem of digital innovators to deliver better, faster, and more enduring outcomes. Our 10-year commitment to invest more than $1 billion in pro bono services brings our talent, expertise, and insight to organizations tackling today’s urgent challenges in education, racial equity, social justice, economic development, and the environment. We earned a gold rating from EcoVadis, the leading platform for environmental, social, and ethical performance ratings for global supply chains, putting us in the top 2% among other consulting firms. Since our founding in 1973, we have measured our success by the success of our clients, and we proudly maintain the highest level of client advocacy in the industry.