Recruiting Assistant

Bain & Company is recognized as one of the top international management consultancy firms. We assist major corporations worldwide with strategy formulation, acquisitions, organizational design, and performance improvement. In 2015, Bain & Company opened the Global Business Services Center in Warsaw, in order to provide the best-in-class internal support, efficiently and professionally, to both leadership and consulting teams in Bain offices across Europe, the Middle East, and Africa.

Role overview

Are you ready to kick-start your career in a dynamic, global environment where your work has real impact? If you're organized, detail-oriented, and excited about working with people, this opportunity could be your next big move! 

As a Recruiting  Assistant, you'll be a key player in the behind-the-scenes magic that powers our global recruiting team. You’ll work closely with experienced recruiters, supporting them in finding top talent for a wide range of roles across the EMEA region. From scheduling interviews to helping onboard new hires, you’ll be right in the middle of the action – learning, growing, and making things happen.

This is a perfect role for someone who’s completed an internship or is early in their professional journey and wants to gain exposure to global HR operations, and process optimization in a top-tier professional services environment.

At Bain, you’re not just part of a team — you’re part of a global network of passionate, smart, and driven people. You'll get the chance to learn from the best, gain hands-on experience, and grow your career in a supportive, people-first environment. Plus, you’ll work on meaningful tasks that truly matter.

If you’re looking for a foot in the door and a place to build a long-term career in HR or recruitment — this is it.

What You’ll Do

• Coordinate all aspects of interviews scheduling with speed and accuracy, making sure everything runs like clockwork
• Be the friendly face (or inbox) for candidates, helping them navigate the interview process
• Keep everything on track in our applicant tracking system (ATS) – open roles, schedule interviews, track statuses
• Draft and send offer letters (get ready for some happy emails!)
• Work with HR to kick off onboarding for new hires
• Jump into recruiting projects that make our processes better, faster, and smarter

Who We’re Looking For

• A Bachelor’s degree, final year student – check!
• 0–1 year of experience in recruitment, HR, or administration (internships count!)
• Fluent English (C1) – we’re a global team
• Great with details, deadlines, and juggling tasks
• A self-starter mindset with a willingness to learn and contribute
• Team player attitude – we’ve got your back and you’ll have ours
• Familiarity with tools like ATS/HRIS is a plus – but we’ll teach you if you’re eager to learn
• Available for a full-time employment and able to from our Warsaw office 2 days per week

WHAT MAKES US A GREAT PLACE TO WORK:

We are proud to be consistently recognized as one of the world's best places to work, a champion of diversity and a model of social responsibility. We are currently ranked #1 on Glassdoor's Best Places to Work list, and we have maintained a spot in the top four on Glassdoor's list for the last 13 years. We believe that diversity, inclusion and collaboration is key to building extraordinary teams. We hire people with exceptional talents, abilities and potential, then create an environment where you can become the best version of yourself and thrive both professionally and personally.  We are publicly recognized by external parties such as Fortune, Vault, Mogul, Working Mother, Glassdoor and the Human Rights Campaign for being a great place to work for diversity and inclusion, women, LGBTQ and parents.