HR Coordinator (Immigration & Mobility) FTC
Description & Requirements
WHAT MAKES US A GREAT PLACE TO WORK
We are proud to be consistently recognized as one of the world’s best places to work. We are currently the #1 ranked consulting firm on Glassdoor’s Best Places to Work list and have maintained a spot in the top four on Glassdoor’s list since its founding in 2009.
Extraordinary teams are at the heart of our business strategy, but these don’t happen by chance. They require intentional focus on bringing together a broad set of backgrounds, cultures, experiences, perspectives, and skills in a supportive and inclusive work environment. We hire people with exceptional talent and create an environment in which every individual can thrive professionally and personally.
WHO YOU’LL WORK WITH
Learn more about our Talent & Human Resources teams.
WHERE YOU’LL FIT WITHIN THE TEAM
You’ll play a key role in supporting Bain London’s mobility and immigration programs. As Coordinator, Human Resources – Mobility & Immigration, you’ll contribute to the ownership, management, and continuous improvement of our mobility processes and employee experience.
This role blends operational excellence with strategic support, offering the opportunity to collaborate with a range of internal stakeholders. You’ll be part of a dynamic HR team and will thrive if you’re proactive, highly organized, and customer-focused.
WHAT YOU’LL DO
Immigration
Manage visa application processes for new joiners, transfers, and extensions
Serve as a contact point for visa-related queries, escalating as needed
Help ensure compliance with the UK sponsorship license and immigration regulations
Track visa expirations and ensure documentation is audit-ready
Conduct right-to-work checks and maintain updated records in Workday
Coordinate with staffing and global HR teams on case-required visas
Track international travel and coordinate A1 certificates as needed
Draft immigration-related letters and assist with resource development
Mobility / Transfers
Support the full transfer process including drafting agreements and onboarding coordination
Keep internal systems and trackers updated with transfer activity
Communicate with stakeholders across HR, Staffing, PD, and third-party vendors
Review and code mobility-related invoices accurately
Assist with reporting and data maintenance
Additional Activities
Keep internal mobility/immigration resources and intranet pages current
Support related initiatives and cross-functional HR efforts
Identify areas for process improvement and best practice sharing
ABOUT YOU
You bring mobility or HR experience in a professional services setting and thrive in a fast-paced, team-oriented environment. You also offer:
Strong attention to detail and accuracy
Ability to prioritize and manage multiple tasks under tight deadlines
High level of professionalism and client-service mindset
Proven organizational and communication skills
Comfort with ambiguity and a proactive, solutions-focused mindset
Proficiency in Excel, Word, PowerPoint, Outlook, and database systems
Experience with mobility or immigration is strongly preferred